As the trend of remote work continues to grow, virtual office members have become an increasingly important demographic for coworking spaces to attract.
10 Must to Know Tips for Coworking Space Management
10 Must know tips for coworking spaces
Knowing the best strategies for running a coworking space involves understanding what it takes to manage your team, members, and day-to-day activities.
Here are 10 tips on achieving success within your coworking workspace.
Coworking spaces are becoming increasingly popular as a way for entrepreneurs and small businesses to save money while still having access to the same amenities that traditional offices offer.
However, managing a coworking space is no easy task. It requires strategic planning, efficient management, and the ability to create a positive environment for all members.
In this article, we will share some must-know tips for managing a successful coworking space. We will look at how to attract and retain members, create an enjoyable atmosphere, and ensure that everyone has access to the resources they need.
By following these tips, you can ensure that your coworking space is run smoothly and efficiently.
How to manage a coworking space?
There are two key elements of managing a coworking space: people management and operations (or space) management.
Operations management is how you manage the day-to-day business operations. This can include tasks like handling finances, maintaining the physical space, and keeping track of inventory.
People management is how you manage your members and your employees. This includes tasks like member retention, customer service, and human resources.
You may not have the capital to afford to hire an entire team before opening your coworking space, and that’s okay. You can be strategic in your space management and get away with just a few key resources and a solid system in place.
Here are a few tips for running a lean operation:
-Get creative with your space. If you can’t afford to build out a dedicated coworking space, look for other places that can be repurposed,
At the very least, we do recommend hiring a great community manager if and when you can afford to. They can help take care of a lot of the repetitive operational tasks, as well as general member management on the day-to-day.
As a coworking space owner, one of your key priorities is to develop an effective business strategy. This can help you grow your business and attract more customers and retain them. One way to do this is to create a strong brand identity. This includes things like developing a solid name, logo, and tagline. It also means creating an overall look and feel for your coworking space that sets it apart from the competition.
Coworking Space Operations
Most people think of managing a coworking space as managing operations. This includes things like:
– Maintaining the space
– Handling finances
– Managing memberships & bookings
– Planning events
– Refilling supplies
However, there’s more to it than that. A successful coworking space manager also needs to be a good communicator, motivator, and problem solver. They need to be able to build relationships and create a community.
Useful tips for coworking space management
1- Get a setup with the right technology
Technology is an essential part of efficient space management. If you want to save time and money on your day-to-day operations, you need a solid coworking technology ecosystem.
The most important thing to keep in mind when choosing your workspace management software is to choose technology that will fit your business.
It sounds simple, but here is where many people go wrong: they decide which software they want first and then modify their business model to fit the platform.
The problem with this approach is that it can limit your options and make it difficult to change course if you need to. Instead, start by defining your business model and then look for software that will support it. This will give you more flexibility and make it easier to adapt if your needs change. There’s no one-size-fits-all answer when it comes to choosing software for your coworking space. Rather, look for a platform and company that aligns with not only how your business is set up, but how you want to run your business.
2- Developing a solid system and process.
Technology can help your coworking business in a lot of ways, but it can only do so much. You need to have strong systems and processes in place to manage your operations successfully. There is no one-size-fits-all answer to the question of how to best keep track of tasks since it depends on factors like the size and structure of your team, the type of work you’re doing, and your own personal preferences. However, there are a few general tips that can help you get started:
– Use a project management tool: If you’re working on a team, it’s helpful to use a project management tool like Asana, or Trello.
– Following up the upcoming bookings and memberships with a calendar.
– Setting aside a couple of hours during weekends to map out and organise next week’s operations
What do you want to accomplish in your coworking space?
Creating a system that integrates all of these goals together is the key to getting things done.
3- Automate tasks as many as possible
The modern coworking space is autonomous. Introducing automation into your space will help you to:
-Evaluate your current business practices and make changes where necessary to make things more efficient
-Outsource or automate tasks that are time-consuming or mundane
-Increase security measures to protect your business and customers
-Extend your hours of operation to accommodate more customers/clients
-Offer additional services or products that complement your existing offerings
Start by looking for repetitive tasks in your space like billing, invoicing, and bookings, and see how you can make them more automatic – hint: this is where coworking technology can become hugely beneficial.
Automation is the future of coworking spaces
It’s no secret that automation is changing the workplace. In fact, it’s one of the biggest trends in the coworking industry. And for a good reason! Automation can help you keep your business lean and cost-effective as you expand.
Community & Team Management in Coworking Space
Looking after your physical space is a significant part of managing a coworking space. Not to be outdone, however, is the importance of managing people.
When you are responsible for a coworking space, you are responsible for the people who use it. This means creating and enforcing rules, keeping the area clean and organized, and ensuring everyone feels comfortable and respected
People management in coworking spaces includes:
– Member management: are your members happy and taken care of? Do you know how to handle member disturbances when they occur?
– Employee (team) management: does your team feel supported? Are they set up to do their best work?
Taking care of your members is the building block for a healthy, happy coworking community. Supporting your team means enabling them to do their very best work. Both are essential to creating a healthy business.
Members Management tips in your coworking space
Clear rules and expectations
The best thing you can do for member management is set clear rules and expectations from the beginning and communicate them effectively. This is often referred to as your house rules.
House rules is a 1-3 page document that outlines:
– Create a list of house rules
– Determine company values
– Identify basic needs (hours, parking, payments, etc.)
– Create an access system for amenities (printer, access control system, etc.)
4- Determine rules and regulations (pet policy, guests, after-hours, etc.)
When creating this document, make sure it is accessible in multiple places at any given time including on your website, email to your members directly during their onboarding, and in your space itself.
The more information you can include upfront, the more you can avoid confusion and difficulties later on.
5- Have a backup plan when there is a disturbance
The best way to deal with a disturbance is to have a plan. By having a plan, you can take the necessary steps to mitigate the discomfort and make sure that the situation is resolved as quickly as possible.
Follow some general guidelines to handle the disturbance internally as a team. Here are some examples of things that you can include in your action plan;
– Speak to the member about their misbehavior
– If the behavior continues, send a warning letter
– If the behavior still continues, hold a meeting with the member to discuss their membership
– If the member does not change their behavior, they may be asked to leave the membership
– Follow up with the member after they have left to see if they have made any changes
As the host, you are expected to be aware of how your space is operating and how your guests can help contribute to that. When you’re planning that first meetup or event, take some time to think about which situations might arise and see where you can come up with contingency plans.
If you wish to have rules in your home, be sure to outline any consequences in those rules as well. When disturbances occur, enforce those rules and expectations so that all members of the household understand what is expected of them.
6- Ask members for feedback
In order to provide a member experience that exceeds our expectations, we rely on a continuous feedback loop from our members. A solid coworking member survey allows us to listen closely and make real improvements in the space for all of our members.
By developing a habit of asking your members how they feel about their experience being a member of your space, you will become an effective community manager and can adapt to the needs of your members.
We recommend scheduling surveys at the one, six, and twelve-month membership mark to receive feedback on the employee experience at a variety of stages. To create systems for regular feedback by including a quick link on your website or in your Google Map Listing.”
7- Set Clear company values
Before you even begin hiring for your space, think about what you stand for as a company and nail your mission statement. A cohesive team is built in part by a shared value system. It’s not just about how much people produce or what kind of results they deliver; it’s about how they go about doing so.
Here are some examples;
– Women are underrepresented in tech and we want to do something about it.
– If you’re excited by our mission and would like to join us in making a difference.
– We want to support work-life balance for women and help working parents grow their skills, create opportunities, and further their careers.
The key to building a successful coworking brand is a clear and consistent mission and value definition. Once you have done that, everything you do — from employee training to marketing campaigns — should reflect the company’s latest mission statement.
8- Set clear roles and responsibilities
People need structure to understand what they do and how it fits into the wider context. How you communicate that information isn’t too important, but providing clarity in terms of roles and responsibilities will help people get a sense of their position within your team.
For better project management, consider having an org chart listing each person’s name and key responsibilities.
This will make it easy to refer back to when people move on, so it’s also a great resource for onboarding new members of the team.
If you have a bigger project, like building a website or introducing new product features, consider using a RACI chart to map out who is responsible for what. Finally, craft a clear job description for each position so there are no surprises before someone joins your team!
Set boundaries with your employees. Once you have determined their responsibilities and role, it’s important to respect those boundaries.
If you ask employees to take on tasks outside the scope of their jobs, they will become dissatisfied and resentful.
9- Set Team and Individual goals
Goals and objectives are an excellent way to keep your team motivated and unified. They provide focus, give a sense of accomplishment and help you ensure your business is staying on track as you hit its targets.
Setting both individual goals (objectives that one single team member is responsible for) and team goals (objectives the entire team contributes towards) is important.
There are a number of frameworks for setting goals in your coworking space. Here are a few that we see the most:
SMART goals: Specific, Measurable, Attainable, Realistic, and Timely.
OKRs: Objectives (what we want to achieve) and Key Results (how we will achieve it).
BSQ: Big/Small/Quick.
10- Lead your team with empathy
Managing a team is full of challenges and rewards. Perhaps the most important part of managing a team is being an empathetic leader. Practicing empathy in business has been shown to:
Increase productivity
Improve sales and revenue
Expand engagement and collaboration
Being empathetic is more than just listening to and rewarding your team members. It’s about making a concerted effort to understand who they are and where they’re coming from.
Start with a Workspace Management Software
In the fast-paced world of coworking, having effective management is crucial.
Having the right systems in place will help you manage your coworkers, space, and clients so you can focus on what really matters: creating a great working environment for your members and the team.
Whether you’re an existing coworking space looking to refine your operations, or just getting started in the industry, it’s important to think about your coworking space management early on. Operations are critical for ensuring a good user experience, but your people are the driving force behind delivering great service.
Our goal is to be your experienced technology partner and thought partner. We offer a range of services, from coworking technology and learning programs to full-scale consulting engagements.
Explore Beyond and how we can help you to manage your coworking space.
5 things to do after coworking in Hackney
5 Things to do after coworking in Hackney
We’ve got coworking spaces all over the world that you can Perch at, but we’d say London is home to most of the team (for now) so we know it like the backs of our hands.
Every single part of the bustling city has a different story to tell, and no area is the same. There’s something new to get involved in or a piece of history to marvel at wherever you end up – luckily, we’ve got a growing number of Perch coworking spots throughout all of London (and beyond), so everything they have to offer is quite literally at your doorstep.
First in the series? The one, the only, the area of Hackney.
With several spaces dotted around this up-and-coming part of the east, here are some of the things you can do after a coworking session done right…
Get a bird’s eye view of your new stomping ground on.. St Augustine’s Tower and Peer onto the rooftops of Hackney.
image credit – https://www.instagram.com/staugustinestower
(They don’t all sound this touristy, promise.)
First things first – what are we working with here? Scout out the area of Hackney yourself by peering onto its rooftops when you get to the top of this very tower, the oldest building in the area.
The view from the top of it is amazing, and this plus its staggering age makes it justifiable in the council’s coat of arms. If you’re lucky to get inside the Grade 1-listed tower too, don’t leave without having a read of all the graffiti displayed on its walls.
Transport yourself to another world at…Hackney Picturehouse.
image credit – https://www.picturehouses.com/cinema/hackney-picturehouse
Located on famous Mare Street, the Hackney Picturehouse cinema is East London’s biggest screen, showing a selection of indie films, blockbusters and curated film festival selections.
It’s a proud screening partner of the National Theatre too, if there’s a play you fancy seeing. Better yet, Picturehouse will be taking films outside this summer as they do every year – outdoor cinema eve, anyone?
But it’s not just its screenings that it’s known for – the Picturehouse is also home to a bar and restaurant serving up delicious food, which is handy when you’ve worked up a post-work appetite.
Pet your troubles away at…Hackney City Farm
Image credit – https://hackneycityfarm.co.uk/visit/
‘A farm in the middle of a busy capital? You’ve gotta be kidding me.’
We certainly aren’t!
Hackney City Farm offers a free insight into country life slap-bang in the middle of London. Grown-ups and children alike are encouraged to get up close to its large range of farm animals (who could say no to an afternoon spent with baby goats after a chain of meetings, eh?), see, smell and try their hand at planting vegetables, and all in all enjoy themselves with activities that are as equally low in environmental impact as they are heart-warming.
There are classes that you can get involved with too, such as pottery, bike maintenance and art classes.
Wholesome, and we love it.
Indulge in local retail therapy at…Broadway Market
Image credit – https://broadwaymarket.co.uk/gallery/
At the tail end of London Fields is a street that is home to a variety of pubs, restaurants, and shops that sell books and trinkets aplenty. Whether you’re indulging in lunch or experiencing what it has to offer in between meetings, the only bad thing about this chain of shops is that you’ll want to stay there for hours.
On Saturday, the street becomes even livelier from 9am-5pm as the famous Broadway Victorian Market opens up its doors to the public. Vendors sell everything you can think of, from handmade juices to prints and rich scarves, and it wouldn’t be a market without food stalls serving up every mouthwatering cuisine that exists.
Get very, very distracted by…Viktor Wynd Museum of Curiosities, Fine Art and UnNatural History
A couple of the Perch team have frequented this place after a day of coworking in Hackney, so you could say it comes highly recommended by a very cool group of people.
Image credit – https://www.theldngal.co.uk/the-viktor-wynd-museum-of-curiosities-london-review/
The Viktor Wynd Museum is a collection of weird and wonderful artefacts that forego the normal artefacts you might see when you go to, well, a normal museum. Its unique collection of objects include a preserved 2-headed kitten, too many dolls to be left alone with in the dark, many diaries and letters from famous celebrities, and some rude things we don’t know whether we’re allowed to mention on a professional platform *zip emoji*.
Has that enticed you to pay a visit yourself? If yes, then our job is done.
The museum is also attached to a low-lit bar serving up wacky cocktails and food options. If you fancy a memorable one, Viktor Wynd is the one for you.
Anything you think we’ve left off the list? Slide into our DMs on Instagram, TikTok or Linkedin and tell us which other Hackney gems deserve a mention!
11 Hot Tips to Become Super Productive When Working Remotely
11 hot tips to become super productive when working remotely
Perch recently collaborated on a post with Remote Tribe Life to bring you top tips for working remotely/from home.
A recent survey showed that 77% of respondents reported greater productivity when working remotely compared to working in an office setting. Another study by Owl Labs found that full-time remote workers reported being happy in their jobs 22% more than workers who are never remote.
All the surveys made around remote working globally show two very important advantages in favour of it:
1. Greater efficiency and productivity – Staff get more done in less time when working remotely. Fewer office distractions can lead to a more effective usage of time.
2. Reduced stress – 78% of remote workers reported lower stress levels when working remotely according to this survey. It seems a “flexible life” can really make people happier
Nevertheless, remote working is not all pyjamas and relaxing from your living room. This way of working can be challenging and some of the issues with it may include feelings of loneliness, isolation, and disconnection.
1. Designate a workspace
Dedicate an area of your house to use as a workspace if you work from home. This space puts you in a “work” state of mind that it’s time to focus. Turn off the distractions from that space, either that’s the TV, radio or anything else. Experts recommend having a proper desk and a second monitor as well as an ergonomic chair for better productivity.
Stay away from your designated workspace when you’re not working.
Try to keep the spaces completely separate otherwise you’ll bring in the stress from one place to the other.
Once you’ve completed your workday, resist the urge to check in with any professional obligations until you begin work again.
2. Optimise your environment
Some people need minimalist desks with just a few items around to be productive, others’ can be productive in messy environments.
Many remote workers recommend having the desk near natural light and using plants and warm light to create a welcoming atmosphere. Standing desks as well are gaining more and more popularity as a healthy alternative to the classic ergonomic office chair.
This will remove risk factors that lead to musculoskeletal injuries and allow for increased performance and productivity,
3. Control your schedule
Remote work requires a schedule much like a typical office job, except you’re the only one holding yourself accountable. That doesn’t mean your entire day has to be work only (it’s actually important to take regular breaks to refresh yourself mentally, physically, and emotionally), just that any nonwork activities also need to be scheduled.
Because you are not in the office and your line manager is not around, it’s up to you how you structure your day and calendar in order to optimize your productivity. Try and block out time in your calendar to reflect your priorities.
For example, setup in the hours when you will be “at work.” These hours don’t have to be 9-5, but they do have to suit your working/living needs and schedule and not conflict with the needs of your manager. Once set, try and adhere to them.
If you have a child, build their care into your schedule, like blocking out school pickup and drop off. If you play sports, schedule time to get work done before or after these activities.
Also, make sure you make these hours visible to your coworkers with a shared calendar. This way, they’ll know when you’re free to meet and when you’ve blocked out work and personal times.
4. Set clear boundaries
It’s very important to know when to say stop and not mix work and private life when working remotely. Set your notifications appropriately, e.g. block notifications from Slack, Outlook, Skype after 6 PM, so you won’t get disturbed while enjoying family time.
When creating your schedule, take into account other commitments in your life and find a routine that lets you take care of those as well. If you have a child, build their care into your schedule, like blocking out school pickup and drop off. If you play sports or volunteer, schedule time to get work done before or after these activities.
Again, this is why a dedicated office space is so important. At the end of the day you can just close the door and leave the work “at work” or at least in that room 
5. Get ready for the day
Take the time to go about your normal morning routine, take a shower, and get dressed for the day. Now that you’ll be saving time on the commute you have time for more things in the morning, including a healthy breakfast or dressing up the kids.
6. Don’t forget to do physical activities
Physical health is key when it comes to productivity and overall happiness.
Studies show that practicing some sports or lifting weights not only reduces the risk of cardiovascular diseases, but also diminishes stress.
7. Setup a few mobile workspaces in your house (if you have the space)
If moving around helps you concentrate, then set up a few spaces in your house where you can work. This may help your posture since you’ll change up your seated position. Giving yourself a specific amount of time in each location may help you manage your time.
Make sure that these places are still ergonomic and your back and neck are not under pressure. You could use laptop stands like this to improve your comfort and productivity.
8. Find your most productive slot
Studies have shown that an hour of deeply focused work can be up to 500% more productive than when you’re interrupted or multitasking.
Working from home also comes with its own set of unique interruptions and distractions. However, more control over where and how you work also means you should be able to set aside at least an hour or two of time for focused work. And that’s all you really need.
The key here is to find your most productive time and then block distractions during it.
You also need to protect this time as much as possible. That means letting your team know you won’t be available or online. It also means making sure you don’t get sucked into “internal distractions” like checking social media or news.
Setting up calendar schedules for video conferences is a great way to manage team collaboration. Ideally, try and stick to the same meeting time each week.This way, your employees will know how to build the rest of their schedule around the conference. Regular meetings are also great for creating camaraderie between dispersed team members.
It’s also worth asking people to regularly report in on the progress they’re making. Visual project management tools like Notion, Trello and Asana help with this. In these tools, team members can drag tasks from “to do,” to “in progress” lists.
9. Make the smartphone work for you, not against you
A smartphone can be your productivity booster or your enemy depending how you use it in your daily activities. A lot of people are not even aware of how much time is being taken from them by useless notifications or how to even setup their phone to work for them.
If you don’t have enough time to read, we’ve collated the most important tips for you below:
1. Turn off all your notifications and leave only the most essential ones open
2. Hide social media icons in a folder
3. Turn off “raise to wake function”
4. Add the “Screen time widget to your Today Screen
5. Organise your apps and folders alphabetically
6. Install a goal tracker for your business goals
7. Use Brain.fm for peace of mind and better focus
10. Efficient communication to increase productivity
If you work from home and can’t see your team and check in on them, you’d assume that you’d be spending more time on chat, emails, and video calls.
However, studies have found that teams are more productive when they communicate in bursts followed by periods of isolation for focused work.
With team collaboration tools, working remotely can enable the team to:
• Upload and manage tasks.
• Work together in real-time.
• Edit and comment on documents.
• Communicate through chat, video, and audio.
• Track performance and progress.
Make sure that the collaborative tools you use can integrate with the cloud storage systems your employees use. Remote teams should be able to work on files all the way from Google Drive, to Dropbox and Evernote. The more freedom your employees have, the less likely they are to end up left out of the loop.
11. Install a tool to monitor productivity yourself
It may sound weird to monitor yourself, but some tools can make you more productive by showing you how much time you waste on social media websites or webpages with news for example.
Tools like Rescuetime can help you understand when and where you waste your precious hours during work time. The software is very easy to use and it works as an extension in your browser so it will always be there if you allow it. You can setup alerts around the use of some webpages or software on your computer so that you will become aware if you lose your focus.
About the author:
Andrew Williams is the Founder of Remote Tribelife, a magazine for digital nomads and remote working. Andrew has an extensive background in SEO and content marketing.
His experience with content marketing goes back to his early age in University when he founded a blog about startups and funding. He does his best writing in the coffee shops from Bali or in the condos of busy cities like Bangkok and Singapore. He is currently based in Singapore. You can connect with Andrew on his Linkedin profile and/or follow Remote Tribelife on Instagram.
Revenue Management for Coworking spaces
Revenue management for coworking spaces
The story of the coworking space began in 2005, with the software engineer Brad Neubergs’s coworking space within Spiral Muse, San Fransisco. Then the phenomenon of coworking spaces spread around the world and evolved dramatically.
image credit – http://codinginparadise.org/ebooks/html/blog/start_of_coworking.html
“Nomad” is the nickname given to freelancers, software engineers, entrepreneurs, and those who have the flexibility to work in their own region or overseas. Coworking spaces also mean a socializing and networking hub for nomads in many regions of the world.
Coworking space professionals work to reach their potential with the aim of reaching maximum efficiency by offering day passes, private offices, meeting rooms, and weekly, monthly, or periodical memberships, in a way that appeals to the coworkers in their vicinity. There are also other revenue sources such as; catering, F&B, IT support, and teleconference facilities rentals; this list goes long.
In a nutshell, coworking spaces define as “space” by rentable desks and “time” by hours. Like restaurants, they aim to maximize revenue per available desk hour (RevPADH) or day (RevPADD).
Since coworking spaces with large areas such as coworking spaces do not have fixed seating and it is relatively easy to adjust the configuration of the open spaces specifically for the event to be hosted, like TED talks and events, they can also measure their revenue per square meter/foot. We will focus on the first parameter RevPADD.
Hot Desks
Available space utilisation
Coworking spaces implicitly define their available spaces, as they have a maneuver in how space is divided. The basic unit of inventory is the seat, grouped in different forms to meet consumer demand. Occupancy is calculated as a percentage of occupied desks based on the total number of available desks at a given time.
For example, most coworking spaces offer the following options;
Hot Desk
Fixed Desk
Private Office
Meeting Room
Zoom Both
Event Space
Space Ambiance
As guests choose coworking spaces to work more efficiently and get inspired by brand-new innovative ideas from like-minded people, interior design often aims to create a lively yet relaxed atmosphere that encourages open dialogue and brainstorming.
Natural sunlight or lighting components are essentials of the ambiance in coworking spaces.
In more conveniently located coworking spaces, a balanced blend of natural sunlight and artificial lighting would be a head start to creating the perfect working environment and considering energy consumption. Similarly, light-colored and comfortable furniture is as important as lighting.
The layout of the available space should be arranged to provide wide spaces between hot desks, workstations, or zoom cabins according to the sound insulation and usage rate. In this way, it will play a big role in getting maximum efficiency from your coworking space.
Ancillary Service
The most common ancillary service for coworking spaces is F&B. While this service generates additional revenue, it also helps increase guest satisfaction to make the coworking experience more convenient.
Some coworking spaces operate a coffee bar or a bakery inside. Some provide complimentary buffet-style snacks and unlimited tea or coffee to coworkers. Another revenue stream is renting projectors, meeting equipment, and IT support or presentation materials.
Image Credit: https://www.instagram.com/huddlelondon/
Time
Most coworking spaces sell time through a day pass or membership that grants limited or unlimited access to the space. It exercises control over the service experience’s length like restaurant customers, creating a highly implicit time sale.
Although hourly/daily exchanges are attractive in terms of price/time balance, more than selling coworking spaces with these options alone will be needed in some regions. Long-term packages, which are more economically viable, will be more attractive to customers, with the exception of remote workers, who mostly prefer day passes.
Efficient use of space and time
Several approaches can be used to increase the productive use of coworking spaces:
1 Extend the time the space is used
2 Offer multiple uses (based on the location and demand)
3 Drop non-revenue-generating activities
4 Reduce the amount of idle time between events
Many coworking spaces have applied the first two options. Some coworking spaces are open until midnight or 24 hours to cater to visitors working in different time zones.
Some coworking spaces organize events such as guest lectures and movie nights to get more benefits and additional revenue from the adequately used spaces. This way, while generating revenue from ticket sales, they reach more potential visitors or members.
This approach will be an effective tool for coworking spaces with venues dedicated to events to increase sales during off-peak times (ex, in the evenings or weekends). However, it can be risky for businesses with space constraints to reserve all or part of the coworking space for another purpose during peak usage days/hours. It is critical to plan ahead carefully and forecast the guest arrival and occupancies with tools available, like online sign-up.
Dropping non-revenue generating activities, coworking spaces may outsource the production of, for example, drinks, snacks, and meals to external suppliers or locate the production to a central kitchen. Thus, more space can be used to generate income from occupancy.
Price
The level of complexity in the pricing structure varies. Price packages are set on the maximum days or hours each pass or membership can use and the entitlement to free or discounted use of meeting rooms and other facilities.
Several physical fences can be implemented in coworking spaces, including a few tangible features such as different types of meeting rooms, private offices, or event spaces. The accessible equipment and the meeting rooms’ seating capacity determine the meeting rooms’ prices. Event prices may vary depending on the number of participants and the duration of the event.
Conclusion
It is interesting to see how coworking has shifted how people work and communicate.
While some well-managed coworking businesses may implement a specific revenue management strategy, it will be a key element of how all coworking spaces should proceed in the long run. The next logical step would be incorporating demand forecast capacities within the existing infrastructure. To illustrate, the coworking space could use an online sign-up board to record the show-up of members and occupancy rate changes throughout the day and week. It can also identify less occupied hot desks and rooms and adjust inventory correspondingly to increase occupancy. Moreover, if spaces allow, more ancillary services could be offered and charged at certain rates, including a showering room and sleeping cube, IT service, locker rooms, and many more.
Ultimately, the revenue management process could help coworking spaces better manage the unpredictable duration of the guests and come up with variable prices to extract higher revenue.
Discover more about coworking space management with Beyond by Perch
Top 5 coworking spaces in Barcelona
Top 5 coworking spaces in Barcelona
Barcelona is a prime destination for digital nomads and remote workers, offering a vibrant community, rich cultural history, and warm weather. Whether you’re looking for a cosy workspace or a place to connect with like-minded individuals, Barcelona has an array of coworking spaces to choose from. Here are the top five coworking spaces in Barcelona that you can book through Perch, offering flexible or pay-as-you-go options.
1. Jungle Coworking - Sant Martí
Jungle Coworking offers various plans to cater to its members’ needs. Whether you need a day pass for a brief visit or a dedicated desk for long-term stays, Jungle Coworking has it all. Beyond the work environment, Jungle Coworking hosts events like beach volleyball and Friday tapas, fostering a sense of community.
For those who love the sea, Jungle Coworking is a great option as it is just a 15-minute walk from Nova Icaria Beach.
2. Oficina24 - L'Eixample
Oficina24 in the Eixample district is your must go-to spot. This business centre offers a range of modern, comfortable collaborative office spaces at fantastic rates. Whether you need private offices, stylish meeting rooms, a spacious conference hall, or classrooms for training, Oficina24 has you covered.
The four-story building features a private entrance, reception, elevator, and facilities for people with disabilities, ensuring accessibility for all. With air conditioning and state-of-the-art security systems, Oficina24 provides a comfortable and safe working environment.
3. Pau Barcelona - Sant Antoni
PAU, a dynamic coworking space and creative hub in the heart of Barcelona’s Sant Antoni neighbourhood. Since 2015, PAU has been home to a vibrant community of talented professionals who come together to connect, collaborate, create, learn, and innovate. Located in a renovated school, PAU offers unique, open, green, and productive spaces that promote a healthy balance of productivity, well-being, and social interaction.
Whether you’re looking for a permanent base or just passing through, PAU provides a welcoming home designed to foster a sense of belonging within its creative family.
4. La Vaca Coworking - Sant Antoni
Discover La Vaca, a unique coworking space in Barcelona founded by former digital nomads Lino and Dimitri. After years of travelling the world, they envisioned a creative and inspiring space with a family spirit. La Vaca blends professional life with social life, art, and fitness, creating a vibrant community atmosphere.
With an informal environment and a strong sense of community, La Vaca hosts regular events that make coworking life fun and engaging. It’s a welcoming meeting place for both the local community and digital nomads, fostering connections and collaboration.
5. Cowork Idea - Carrer de Torres
Looking for a coworking space in Barcelona that goes beyond the typical office environment? Cowork Idea is the perfect choice. Dedicated to fostering both professional and personal growth, Cowork Idea views coworking as more than just sharing an office; it’s a philosophy where shared ideas and projects thrive.
With a vibrant community filled with entrepreneurs and creatives, Cowork Idea offers a professional workspace infused with positive energy. Surround yourself with like-minded individuals and discover a space where your growth and success are the top priorities.
Book your coworking space with Perch
Whether you’re a digital nomad passing through or a remote worker seeking a permanent base, these top coworking spaces in Barcelona provide the perfect environment for productivity and connection.
Explore these spaces and more on Perch, your platform for flexible and pay-as-you-go coworking space bookings. Find your ideal workspace and join a thriving community of professionals in the heart of Barcelona.